Operator failed to maintain a current Employee/Contractor Roster for substitutes, employees or household members in the Clearinghouse. FDCH/LFCCH Handbook, Section 4.1, L Staffing Requirements [SR]
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The employer/owner/operator must add substitutes, employees and household members to their Employee/Contractor Roster within ten days of when the individual has received a child care eligible result. Employer/owner/operator must add an end date within ten days of termination for individuals on the Employee/Contractor Roster in the Clearinghouse when employment terminates, or a household member is no longer residing in the home.
Operator failed to maintain a current Employee/Contractor Roster for substitutes, employees or household members in the Clearinghouse. FDCH/LFCCH Handbook, Section 4.1, L (Section 2.1 Health and Safety, Page 3) Staffing Requirements [SR]
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Technical Assistance Comment. L. The employer/owner/operator must add substitutes, employees and household members to their Employee/Contractor Roster within five days of when the individual has received a child care eligible result. Employer/owner/operator must add an end date within five days of termination for individuals on the Employee/Contractor Roster in the Clearinghouse when employment terminates, or a household member is no longer residing in the home.
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
Could you explain your current process for keeping the staff and contractor roster updated in the state system?
Why ask this
Why ask this
Public records from recent inspections show that the operator needed to update their internal roster management to align with state requirements. Asking about the current process helps clarify how the center ensures all personnel records remain accurate and up-to-date.
Context
A later inspection on 3/30/2026 was completed with no findings.
Related violations
Finding-specific
How do you ensure that your administrative records and staff rosters are consistently maintained throughout the year?
Why ask this
Why ask this
Available inspection records show that roster maintenance was noted as a topic in both 2025 and 2026. This question invites the director to describe the systems they have in place to ensure ongoing compliance with administrative requirements.
Related violations
General question
What steps do you take to verify that all staff and household members are correctly documented in the state's background screening system?
Why ask this
Why ask this
Understanding how a provider manages their personnel documentation provides insight into their attention to detail and commitment to following regulatory standards.
General question
How do you communicate with families if there are changes in your staffing or daily operations?
Why ask this
Why ask this
Clear communication regarding staffing changes helps parents feel informed and confident about who is caring for their children on a daily basis.
General question
Can you walk me through your daily routine and how you manage supervision for the children in your care?
Why ask this
Why ask this
Learning about the daily schedule and supervision practices helps parents understand how the provider maintains a structured and attentive environment for all children.