The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. CCF Handbook, Section 5.1, K (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
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Non-Compliance Description: LS was conducting the re inspection and notes that the clearing house has not been updated yet no Employee/Contractor are in the clearinghouse Roster Technical assistance was provided per CCF handbook: The employer/owner/operator must add child care personnel to their Employee/Contractor Roster in the Clearinghouse within 10 days of when the individual has received a child care eligible result and has been hired at the facility. Employer/owner/operator must add an end date for individuals on the Employee/Contractor Roster in the Clearinghouse within 10 days of the employment termination
Correction status
Due by March 27, 2026
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RECORD KEEPING - 44 - Background Screening Documents
Documentation of Level 2 Clearinghouse screening clearance was missing for child care personnel. CCF Handbook, Section 7.4.1,C (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
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Non-Compliance Description: LS notes the documentation of Level 2 Clearinghouse screening clearance was missing for the director Technical assistance was provided per CCF handbook: A copy of the eligible results, for the Level 2 screening, generated from the Clearinghouse must be on record for each personnel. If awaiting Out-of-State criminal history results, a copy of the DCF email informing of the individuals eligibility for a provisional hire status must be in the personnel file
Correction status
Due by May 29, 2025
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RECORD KEEPING - 44 - Background Screening Documents
Official code
44-02
Higher concern: Background screening
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The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. CCF Handbook, Section 5.1, K (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
Report comments
Non-Compliance Description: LS was conducting the inspection and notes that the clearing house does not have any of the Employee/Contractor Roster Technical assistance was provided per CCF handbook: The employer/owner/operator must add child care personnel to their Employee/Contractor Roster in the Clearinghouse within 10 days of when the individual has received a child care eligible result and has been hired at the facility. Employer/owner/operator must add an end date for individuals on the Employee/Contractor Roster in the Clearinghouse within 10 days of the employment termination
Correction status
Due by June 19, 2025
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RECORD KEEPING - 44 - Background Screening Documents
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
Could you describe the current process for maintaining staff records in the state's background screening system?
Why ask this
Why ask this
Public records from an inspection in February 2026 indicate that the facility's personnel roster in the state clearinghouse needed updates. Asking about the current process helps clarify how the center now ensures these records remain accurate and up to date.
Context
A later inspection on March 30, 2026, was completed with no findings.
Related violations
Finding-specific
What steps does the center take to ensure that all required personnel documentation is complete and readily available for review?
Why ask this
Why ask this
Available inspection records from 2025 and 2026 show repeated instances where documentation for personnel screening was missing or incomplete. This question allows the provider to explain the administrative practices now in place to maintain consistent record-keeping.
Related violations
General question
How do you communicate with families about the qualifications and background checks of the staff members working with the children?
Why ask this
Why ask this
Understanding how a center handles staff transparency helps families feel more confident in the team caring for their children. Open communication about these standards is a helpful way to build trust during the enrollment process.
General question
What is your approach to onboarding new staff to ensure they are fully integrated into your safety and record-keeping procedures?
Why ask this
Why ask this
Learning about the orientation process provides insight into how the center prioritizes consistent operations and staff compliance. It is useful for parents to know that new hires are well-prepared to meet all facility standards.
General question
How often do you conduct internal reviews of your administrative files to ensure everything is current?
Why ask this
Why ask this
Regular internal audits are a proactive way for a center to maintain high standards and catch potential issues early. Asking about this practice helps parents understand the center's commitment to ongoing operational excellence.