Personnel records or copies of records were not being maintained at the facility and available for review by the licensing authority. CCF Handbook, Section 7.4 (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
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Licensing Specialist did not observe personnel files. Files are not kept on site.
A complete CF-FSP Form 5131, Background Screening and Personnel File Requirements, was not on file for all employees. CCF Handbook, Section 7.4.1, A (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
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Background Screening and Personnel File Requirements was not on file for all employees.
Correction status
Due by June 28, 2025
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RECORD KEEPING - 44 - Background Screening Documents
Documentation of completed Background Screening and personnel file requirements was not on file for the operator, program personnel, volunteers or substitutes. (Section 19.5, number 3) Record Keeping [SR]
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At time of inspection it was witnessed documentation of completed Background Screening and personnel file requirements was not on file for the operator, program personnel, volunteers or substitutes. Provider will need to background screen the staff in the Clearinghouse to come back in compliance for this standard.
Correction status
Due by May 20, 2024
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RECORD KEEPING - 38 - Background Screening Documents (Form OEL-SR-6204, Section 19.5 Record Keeping/Background Screening, Pages 44-45)
Official code
38-01
Questions to ask
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
Could you walk me through your current process for ensuring all staff background screening documentation is complete and readily available for review?
Why ask this
Why ask this
Public records show that documentation for staff background screening requirements was not on file during inspections in 2024 and 2025. Asking about the current process helps clarify how the center now manages these important personnel records.
Related violations
Finding-specific
What steps does your team take to regularly audit your staff files to ensure everything is up to date?
Why ask this
Why ask this
The available inspection records show that background screening documentation has been a topic of concern in more than one report. Discussing how the center audits its files provides insight into their ongoing administrative practices.
Related violations
Finding-specific
How do you ensure that all required personnel records are kept on-site and easily accessible for inspection?
Why ask this
Why ask this
An official inspection report from 2026 noted that personnel records were not being maintained at the facility for review. This question helps parents understand how the center currently organizes and stores these mandatory documents.
Related violations
General question
How do you communicate with families if there are any changes to your daily routines or staffing procedures?
Why ask this
Why ask this
Clear communication helps parents feel connected to the center's daily operations and informed about how the facility manages its environment. Understanding the communication style ensures that families know what to expect regarding updates.
General question
What is your approach to staff training and professional development throughout the year?
Why ask this
Why ask this
Learning about staff training helps parents understand the center's commitment to maintaining a high standard of care. This information provides insight into how the facility supports its team and keeps them prepared for their roles.