Personnel records or copies of records were not being maintained at the facility and available for review by the licensing authority. CCF Handbook, Section 7.4 (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
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Licensing Specialist was unable to reviewed files at the time of inspection. Files are not kept on site.
The facility did not have documented proof that all child care personnel were trained and knowledgeable within 30 days of date of hire in [ safe sleep practices and shaken baby syndrome]. CCF Handbook, Section 4.2.3 and 4.2.5 (Section 2.1 Health and Safety, Page 3) Training [SR]
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Personnel state all files are kept at district
Correction status
Due by June 26, 2025
More details
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TRAINING - 33 - Training Requirements
Official code
33-05
Low concern: Recordkeeping
Report finding
Personnel records or copies of records were not being maintained at the facility and available for review by the licensing authority. CCF Handbook, Section 7.4 (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
Report comments
At time of inspection staff records or copies of records were not being maintained at the program and available for review by the inspection authority. Provider will need to scan me the 2 staff files to come back in compliance for this standard.
Correction status
Due by June 16, 2025
More details
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RECORD KEEPING - 43 - Personnel Records
Official code
43-01
Higher concern: Background screening
Report finding
A complete CF-FSP Form 5131, Background Screening and Personnel File Requirements, was not on file for all employees. CCF Handbook, Section 7.4.1, A (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
Report comments
Personnel stated the district has the files and advised I will need copies or scans to bring the account back into compliance. A complete CF-FSP Form 5131 for background screening and personnel files was not on file for all employees. Refer to CCF Handbook, Section 7.4.1, A (Section 2.1 Health and Safety, Page 3).
Correction status
Due by June 16, 2025
More details
Report section
RECORD KEEPING - 44 - Background Screening Documents
Personnel records or copies of records were not being maintained at the program and available for review by the inspection authority. (Section 19.4) Record Keeping [SR]
Report comments
At time of inspection staff records or copies of records were not being maintained at the program and available for review by the inspection authority. Provider will need to scan me the 2 staff files to come back in compliance for this standard.
Correction status
Due by June 3, 2024
More details
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RECORD KEEPING - 37 - Personnel Records (Form OEL-SR-6204, Section 19.4 Record Keeping/Personnel Records, Pages 43-44)
Official code
37-01
Higher concern: Background screening
Report finding
Documentation of completed Background Screening and personnel file requirements was not on file for the operator, program personnel, volunteers or substitutes. (Section 19.5, number 3) Record Keeping [SR]
Report comments
At time of inspection it was witnessed documentation of completed Background Screening and personnel file requirements was not on file for the operator, program personnel, volunteers or substitutes. Provider will need to background screen the staff in the Clearinghouse to come back in compliance for this standard. Not Monitored Comments No children present at time of inspection.
Correction status
Due by June 3, 2024
More details
Report section
RECORD KEEPING - 38 - Background Screening Documents (Form OEL-SR-6204, Section 19.5 Record Keeping/Background Screening, Pages 44-45)
Official code
38-01
Questions to ask
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
How do you ensure that all required background screening documentation for staff is readily available for review?
Why ask this
Why ask this
Public records from an official inspection report indicate that documentation for background screening was not on file for all employees at the time of the review.
Related violations
Finding-specific
What is your current process for maintaining staff training records on-site so they are accessible when needed?
Why ask this
Why ask this
An official inspection report notes that the facility did not have documented proof of required training for all personnel available during the visit.
Related violations
Finding-specific
Can you explain how you manage and store personnel records to ensure they are available for inspection at this location?
Why ask this
Why ask this
Available inspection records show that maintaining personnel records on-site has been a recurring topic across multiple visits, including the most recent inspection in 2026.
Related violations
General question
How do you keep track of staff certifications and ensure that all required documentation is up to date?
Why ask this
Why ask this
Asking about record management helps parents understand how the center organizes staff qualifications and ensures that all team members meet necessary requirements.
General question
What steps does the center take to communicate with families regarding changes in staffing or administrative procedures?
Why ask this
Why ask this
Understanding the communication process helps families feel informed about how the center operates and how leadership shares important updates with the community.