The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. SACCF Handbook, Section 5.1, K
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The employer/owner/operator must add child care personnel to their Employee/Contractor Roster in the Clearinghouse within ten days of when the individual has received a child care eligible result and has been hired at the facility. Employer/owner/operator must add an end date for individuals on the Employee/Contractor Roster in the Clearinghouse within 10 days of the employment termination.
Correction status
Due by July 8, 2026
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RECORD KEEPING - 38 - Background Screening Documents SACCF Handbook, Section 7.4.1 and Section 5
Documentation of Level 2 Clearinghouse screening clearance was missing for child care personnel. SACCF Handbook, Section 7.4.1, C
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A copy of all background screening clearance documents for the director and owner must be included in the Departments official licensing file or in accordance with the appropriate local licensing agency requirements.
Correction status
Due by May 4, 2026
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RECORD KEEPING - 38 - Background Screening Documents SACCF Handbook, Section 7.4.1 and Section 5
Official code
38-02
Higher concern: Background screening
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The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. SACCF Handbook, Section 5.1, K
Report comments
The employer/owner/operator must add child care personnel to their Employee/Contractor Roster in the Clearinghouse within ten days of when the individual has received a child care eligible result and has been hired at the facility. Employer/owner/operator must add an end date for individuals on the Employee/Contractor Roster in the Clearinghouse within 10 days of the employment termination.
Correction status
Due by May 27, 2026
More details
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RECORD KEEPING - 38 - Background Screening Documents SACCF Handbook, Section 7.4.1 and Section 5
The facility did not have documented proof of an annual fire inspection by the local fire authority. SACCF Handbook, Section 3.8.2, A
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To ensure the safety of children in care, facilities are required to receive yearly fire inspections by a certified fire inspector. Provider did not have a current fire inspection posted at time of inspection.
Personnel records or copies of records were not being maintained at the facility and available for review by the licensing authority. SACCF Handbook, Section 7.4
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Records must be maintained and kept current on all child care personnel, as defined by Section 402.302(3), F.S. These records shall be on-site, available for review by the licensing authority and must include:
Correction status
Due by June 9, 2025
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RECORD KEEPING - 37 - Personnel Records SACCF Handbook, Section 7.4
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
Could you walk me through your current process for managing and updating the staff roster in the state's background screening clearinghouse?
Why ask this
Why ask this
Public records show recent findings regarding the maintenance of the employee roster in the state clearinghouse. This question helps clarify the steps the center takes to ensure all personnel records remain current and compliant with state requirements.
Related violations
Finding-specific
How do you ensure that all required background screening documentation for new hires is fully verified and on-site before they begin working with children?
Why ask this
Why ask this
Available inspection records indicate multiple instances where background screening documentation or roster updates were missing. Asking about the verification process helps parents understand how the center manages these essential personnel requirements.
Related violations
Finding-specific
What is your process for tracking and scheduling annual fire safety inspections to ensure all documentation is always up to date?
Why ask this
Why ask this
An official inspection report from 2025 noted that proof of an annual fire inspection was not available at the time of the visit. This question helps parents understand how the facility manages its emergency preparedness and regulatory documentation.
Related violations
Finding-specific
How do you organize and maintain your on-site personnel files to ensure that all required records are readily available for review?
Why ask this
Why ask this
Public records from a 2025 inspection indicate that some personnel records were not available on-site for review. This question helps parents understand the center's current recordkeeping practices.
Related violations
General question
What methods do you use to communicate with families about daily routines and any changes in center operations?
Why ask this
Why ask this
Clear communication is essential for parents to feel confident in the daily care and supervision of their children. Understanding how the center shares information helps families gauge the transparency and responsiveness of the staff.