The Student Health Examination or equivalent health statement was not acceptable in that: [ It was not current (over two years old)]. CCF Handbook, Section 7.2 (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
Inspector notes
LS observed 2 children Health Examination form has expired at center while conducting an inspection. The child care facility is responsible for obtaining for each child in care a current, complete and properly executed Student Health Examination form DH 3040, which is incorporated by reference in 65C-22.001(7)(q), F.A.C. and may be obtained from the local county health department, the parent or legal guardian, or a signed statement by authorized professionals that indicate the results of the components of the Student Health Examination form are included in the health examination. A.The Student Health Examination shall be completed by a person given statutory authority to perf ... [truncated]
The Florida Certificate of immunization was not acceptable in that: [ The form was not current (expired)]. CCF Handbook, Section 7.1 Record Keeping [SR]
Correction / follow-up note
Immunizations received out-of-state are acceptable; however, immunizations must be documented on the Florida Certification of Immunization form and must be signed by a physician practicing in the State of Florida. L.S observed that 4 child was missing their immunizations records, or immunizations records were expired. TA was given that in order to obtain compliance provider must have immunizations records on site ready for L.S review at the time of inspection.
Child care personnel did not have an employment application on file. CCF Handbook, Section 7.4, A Record Keeping [SR]
Report comments
Child care personnel did not have an employment application on file. CCF Handbook, Section 7.4, A Provider failed to have employee's employment history on file.
Correction status
Due by October 20, 2024
More details
Report section
RECORD KEEPING - 44 - Personnel Records
Official code
44-02
Low concern: Recordkeeping
Report finding
The personnel/ volunteer (ten hours or more per month) record did not include a CF-FSP 5337 Child Abuse and Neglect Reporting Requirements form signed annually. CCF Handbook, Section 7.4, C Record Keeping [SR]
Report comments
The personnel/ volunteer (ten hours or more per month) record did not include a CF-FSP 5337 Child Abuse and Neglect Reporting Requirements form signed annually. CCF Handbook, Section 7.4, C Provider failed to have staff personnels signed Abuse & Neglect forms on file.
Correction status
Due by October 20, 2024
More details
Report section
RECORD KEEPING - 44 - Personnel Records
Official code
44-04
Higher concern: Background screening
Report finding
A complete CF-FSP Form 5131, Background Screening and Personnel File Requirements, was not on file for all employees. CCF Handbook, Section 7.4.1, A Record Keeping [SR]
Report comments
A complete CF-FSP Form 5131, Background Screening and Personnel File Requirements, was not on file for all employees. CCF Handbook, Section 7.4.1, A Provider failed to have 5131 forms in staff personnels files.
Correction status
Due by September 20, 2024
More details
Report section
RECORD KEEPING - 45 - Background Screening Documents
Official code
45-01
Higher concern: Background screening
Report finding
The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. CCF Handbook, Section 5.1, K Record Keeping [SR]
Correction / follow-up note
The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. CCF Handbook, Section 5.1, K Licensing specialist reviewed the providers clearinghouse roster which was found not to be updated. this standard was corrected at the time of inspection. TA (Technical Assistance) was provided to the provider that they have 5 days to update roster when a staff personnel is no longer employed with the program or when a new staff member starts employment.
Correction status
Completed at time of inspection
More details
Report section
RECORD KEEPING - 45 - Background Screening Documents
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
Can you walk me through your current process for ensuring that all staff background screening documents and rosters are kept up to date?
Why ask this
Why ask this
Public records from an inspection in 2024 show that the facility had difficulty maintaining current personnel rosters and background screening forms. Asking this helps you understand how the center manages these important administrative requirements today.
Related violations
Finding-specific
What steps does your team take to track and update student health and immunization records to ensure they remain current?
Why ask this
Why ask this
The available inspection records show that keeping student health and immunization forms current has been a recurring topic in recent reports. This question allows the provider to explain their current tracking system and how they ensure all documentation stays up to date for every child.
Context
A later clean inspection was recorded on 6/15/2026.
Related violations
General question
How do you handle the onboarding process for new staff to ensure all required employment and training documentation is completed promptly?
Why ask this
Why ask this
Understanding the onboarding process helps parents see how the center prioritizes thorough recordkeeping and staff compliance from the start of employment.
General question
What is your typical communication process with families when a child's health or immunization records are nearing their expiration date?
Why ask this
Why ask this
Proactive communication regarding health records ensures that children remain in compliance and helps families stay organized with their own medical appointments.
General question
Could you describe how you maintain and review staff personnel files to ensure all annual requirements are met?
Why ask this
Why ask this
Regular review of personnel files is a standard practice that helps ensure all staff members have the necessary documentation and training on file to support a high-quality environment.