The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. CCF Handbook, Section 5.1, K Record Keeping [SR]
Report comments
The employer/owner/operator must add child care personnel to their Employee/Contractor Roster in the Clearinghouse within ten days of when the individual has received a child care eligible result and has been hired at the facility. Employer/owner/operator must add an end date for individuals on the Employee/Contractor Roster in the Clearinghouse within 10 days of the employment termination.
Correction status
Due by July 8, 2026
More details
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RECORD KEEPING - 45 - Background Screening Documents
The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. CCF Handbook, Section 5.1, K Record Keeping [SR]
Report comments
The employer/owner/operator must add child care personnel to their Employee/Contractor Roster in the Clearinghouse within 10 days of when the individual has received a child care eligible result and has been hired at the facility. Employer/owner/operator must add an end date for individuals on the Employee/Contractor Roster in the Clearinghouse within 10 days of the employment termination. **Licensing Specialist compared the CARES People (Personnel) file with the Employee/Contractor Roster in the Clearinghouse to determine accuracy.
Correction status
Due by May 27, 2026
More details
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RECORD KEEPING - 45 - Background Screening Documents
An area(s) of the facility was observed to not be in good repair. CCF Handbook, Section 3.1, A Physical Environment [SR]
Inspector notes
The outdoor play area must be clean and free from litter, nails, glass and other hazards. Fencing, including gates, must be continuous and must not have gaps or opening larger than 3 inches that would allow children to exit the outdoor play area. The base of the fence must remain at ground level and be free from erosion or buildup to prevent inside and outside access by children or animals. Licensing Inspector observed the outdoor playground mat torn in different places which allowed the wind to lift it. There is a log rotten log and the wood fence is missing a privacy wood panel. Pictures are available.
Fire drills conducted during the licensure year did not include the following [Fire drill during nap time, no inclement weather drill]. CCF Handbook, Section 3.8.4, C Physical Environment [SR]
Inspector notes
FSC observed provider have not conducted an fire drill during nap time or an inclement weather drill within the last year. A current attendance record and parent contact information must accompany child care personnel out of the building during a drill or actual evacuation and be used to account for all children. The operator must maintain a written record of the fire drills showing the date, number of children and child care personnel in attendance, evacuation route used, and time taken for all individuals to evacuate the premises. Each fire drill record must be maintained for a minimum of 12 months from the date of the fire drill. The fire drills conducted must include, at ... [truncated]
Correction status
Due by January 30, 2025
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PHYSICAL ENVIRONMENT - 23 - Fire Drills & Emergency Preparedness
Official code
23-07
Higher concern: Background screening
Report finding
A complete CF-FSP Form 5131, Background Screening and Personnel File Requirements, was not on file for all employees. CCF Handbook, Section 7.4.1, A Record Keeping [SR]
Inspector notes
FSC observed staff did not have background screening in file. Each personnel record must have a completed CF-FSP Form 5131, Background Screening and Personnel File Requirements, which is incorporated by reference in paragraph 65C-22.001(7)(b), F.A.C.
Correction status
Due by February 17, 2025
More details
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RECORD KEEPING - 45 - Background Screening Documents
The facility did not have a current and approved annual fire safety inspection by the local fire authority. CCF Handbook, Section 3.8.2, A Physical Environment [SR]
Correction / follow-up note
FSS observed that the facilitys current fire inspection lists a N.O.V. for failure to submit emergency preparedness plan. TA was given to the provider informing them that the facility must have a current and approved annual fire safety inspection by the local fire authority on file for licensing to review CCF Handbook, Section 3.8.2, A.
Correction status
Due by March 21, 2025
More details
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PHYSICAL ENVIRONMENT - 23 - Fire Drills & Emergency Preparedness
Official code
23-02
Medium concern: Staff training
Report finding
The director responsible for the daily operation of the program did not have an active Director Credential. CCF Handbook, Section 4.7
Report comments
Provider has sent all corresponding documents to Tallahassee in order to update transcript to reflect directors credential. System is still pending update . Provider will be placed on a six month provisional.
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
How do you manage your staff rosters to ensure all personnel records remain up-to-date in the state system?
Why ask this
Why ask this
Public records show recent findings regarding the maintenance of the Employee/Contractor Roster in the state Clearinghouse. This question helps clarify the current administrative process for keeping personnel records accurate.
Related violations
Finding-specific
What is your process for conducting regular maintenance checks on the playground and outdoor equipment?
Why ask this
Why ask this
Available inspection records show multiple instances where facility areas, including outdoor play equipment, were noted as needing repair. Asking about the maintenance schedule helps parents understand how the center ensures a safe environment for children.
Related violations
Finding-specific
Can you walk me through how you prepare for and document emergency drills, such as those for nap time or inclement weather?
Why ask this
Why ask this
Official inspection reports indicate past gaps in documenting specific types of emergency drills. This question allows the director to explain the current approach to emergency preparedness and record-keeping.
Related violations
General question
How do you ensure that all staff members have the necessary training and credentials required for their roles?
Why ask this
Why ask this
Staff qualifications are essential for high-quality care. This question helps parents understand how the center tracks and maintains professional development and credentialing for its team.
General question
What is your communication policy for keeping families informed about center updates or changes in daily operations?
Why ask this
Why ask this
Clear communication between the center and families is vital for a positive experience. Understanding the preferred method and frequency of updates helps parents feel connected to their child's daily environment.