The adult-child ratio was not met. There was/were [1] staff supervising [18] children.
Correction / follow-up note
There was one staff member with the PreK-K group of 18 children, which included 3-year-olds. The Director indicated that they have just hired two new staff, so this will be resolved shortly. Please submit an updated staff roster showing the new staff and the assigned groups.
See the Personnel Records Summary for [1] Child Care personnel who have documentation to show a completion date of the 40- clock hour training requirement but not within 15 months of employment within the child care industry.
Report comments
One staff member completed her 40 clock hours but not within the required timeline of 12 months from the date they started the classes. Childcare personnel including volunteers who work 10 hours or more per month must begin training within 90 days of employment in the childcare industry and successfully complete training within 12 months from the date training begins.
Correction status
Completed at time of inspection
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. .
Official code
12-05
Medium concern: Staff training
Report finding
See the Personnel Records Summary for [2] Child Care personnel who did not have documentation to show a start date in the introductory coursein child care within 90 days of employment in the child care industry.
Correction / follow-up note
Two staff members did not start the required 40 clock hours within 90 days of employment. One started the classes during the visit. Please submit the updated DCF transcript for the second staff member noted. *The second staff member also needs to complete the preservice classes.
Correction status
Due by April 30, 2025
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. .
Official code
12-07
Medium concern: Health or food records
Report finding
The childrens center does not have documentation of all child care personnel on required annual refresher education of the childrens center exposure plan.
Correction / follow-up note
Please submit a signed exposure control plan for the staff member noted.
A staff member qualified to be in charge was not on the premises during [the before care program on 12-12-24]. (Section 2, paragraphs 1 and 2)
Report comments
Upon arrival there were two staff present and neither was a SMIC. They stated that Sadie H, the SMIC, was subbing at another site. They called her and she arrived at the end of the visit, and explained that she is typically always present, but had to fill in at another site that morning.
Correction status
Completed at time of inspection
More details
Report section
SUPERVISION - 03 - Staff Member in Charge/Teacher in Charge (SMIC/TIC): II. A. II. A. (Form OEL-SR-6202, Section 2 Minimum Age Requirements, Page 13)
See the Personnel Records Summary for [1] Child Care personnel who have not completed the 40 clock hour Introductory Child Care Training requirement.
Correction / follow-up note
One staff member did not complete her 40 clock hours in the required timeframe. Please submit an updated DCF Transcript when the staff member noted has completed her exams.
Correction status
Due by October 31, 2024
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. .
See the Personnel Records Summary for [1] Child Care staff without proof of a high school diploma or GED equivalent.
Correction / follow-up note
One staff member had graduated High school and did not have proof in the employee file. The staff member had the high school diploma sent to her and a copy was printed and placed in her file. All staff have completed the 10 hours of in service training for 2023/2024. The training has been verified on a training log for current staff. All current staff have completed the school readiness courses HN and SAFE
Correction status
Completed at time of inspection
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. .
Official code
12-01
Higher concern: Medication
Report finding
Medication which had expired or was no longer being given remained at the childrens center.
Inspector notes
Observed a prescription medication in a lockbox with an expiration date of 3/31/2024. The expired medication will be sent home with the parent and removed or discarded.
Personnel records or copies of records were not being maintained at the childrens center and available for review by the licensing authority. (Section 19.4)
Correction / follow-up note
Observed one staff file with missing documentation ( Attestation of Good Moral Character ) Please ensure that staff files are complete and accessible for review by the licensing staff. Please send a copy the staff members AGMC to licensing by due date The programs HR department maintains the Clearinghouse roster, a copy is available for review
Correction status
Due by December 13, 2023
More details
Report section
PERSONNEL - 11 - General Qualifications/Level II Screening/Background Screening (Form OEL-SR-6202, Section 19.4 Record Keeping/Personnel Records and Section 19.5 Record keeping/Background Screening, Pages 48-49)
Official code
11-15
Medium concern: Staff training
Report finding
See the Personnel Records Summary for [1] Child Care staff without proof of a high school diploma or GED equivalent.
Correction / follow-up note
Please see the personnel summary for 1 staff's proof of education in staff file. Please send proof of education for this staff member to licensing by due date
Correction status
Due by December 13, 2023
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. . (Form OEL-SR-6202, Section 18 Training Requirements, Pages 26-27)
Official code
12-01
Medium concern: Staff training
Report finding
The childrens center did not have documentation training transcript of the required training. (Section 18.4)
Inspector notes
Observed personnel file with missing training transcript, please ensure that all personnel files have current training reflected in their personnel file for review
Correction status
Due by December 13, 2023
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. . (Form OEL-SR-6202, Section 18 Training Requirements, Pages 26-27)
Official code
12-02
Medium concern: Staff training
Report finding
See the Personnel Records Summary for [1] Child Care personnel who have documentation to show a completion date of the 40- clock hour training requirement but not within 15 months of employment within the child care industry.
Correction / follow-up note
Please see the personnel summary for one staff who has not completed the DCF training requirement. Please have the staff member complete the required training and send documentation of completion by due date
Correction status
Due by December 13, 2023
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. . (Form OEL-SR-6202, Section 18 Training Requirements, Pages 26-27)
Official code
12-05
Medium concern: Staff training
Report finding
See the Personnel Records Summary for [1] Child Care personnel who did not have documentation to show a start date in the introductory coursein child care within 90 days of employment in the child care industry.
Report comments
Please see the personnel summary for one staff who did not start timely required training. The staff member started the training late.
Correction status
Completed at time of inspection
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. . (Form OEL-SR-6202, Section 18 Training Requirements, Pages 26-27)
Official code
12-07
Medium concern: Staff training
Report finding
See the Personnel Records Summary for[1]child care personnel or volunteers who work 10 hours or more per month who did not complete the 10 hours of in-service training for the previous fiscal year beginning July 1 and ending June 30. (Section 18.6, number 1)
Correction / follow-up note
Please send for the staff member listed on the record summary 10 hours of in service training entered onto a training log. Please send the log and training transcript or certificates for review by due date
Correction status
Due by December 13, 2023
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. . (Form OEL-SR-6202, Section 18 Training Requirements, Pages 26-27)
Official code
12-10
Medium concern: Health or food records
Report finding
See Childrens Records Summary for [3] records with incomplete Emergency Medical Release forms. (Section 19.2, number 7)
Correction / follow-up note
Licensing specialist observed during the annual record check 3 children's records with incomplete Emergency Medical Releases. The forms were not notarized. Please send copies of the completed forms by due date
Correction status
Due by December 13, 2023
More details
Report section
RECORD KEEPING - 16 - Childrens Records (Form OEL-SR-6202, Section 19.2 record Keeping/Childrens Files, Pages 46-47)
Official code
16-05
Medium concern: Health or food records
Report finding
See Childrens Records Summary for [2] records with the Florida Certificate of Immunization that was not acceptable in that the form was not current (expired) an applicable part of the record was not complete it did not include the signature of the physician or it did not include the date the form was issued by the physician. (Section 19.2, number 2)
Correction / follow-up note
During the annual record inspection 2 pre k child's file had an expired DH-680 form. Please send a copy of the updated form by due date.
Correction status
Due by December 13, 2023
More details
Report section
RECORD KEEPING - 16 - Childrens Records (Form OEL-SR-6202, Section 19.2 record Keeping/Childrens Files, Pages 46-47)
Official code
16-11
Medium concern: Health or food records
Report finding
The childrens center does not have documentation of all child care personnel on required annual refresher education of the childrens center exposure plan.
Report comments
Please see the personnel summary for 1 staff who acknowledgement of the annual refresher training was signed late. Please ensure that all staff sign the acknowledgement forms timely and have copies in their file for review
Correction status
Completed at time of inspection
More details
Report section
PHYSICAL ENVIRONMENT - 55 - Isolation Area (Form OEL-SR-6202, Section 13 Health Related Requirements, Pages 30-31)
See the Personnel Records Summary for [1] Child Care personnel who have not completed the 40 clock hour Introductory Child Care Training requirement.
Correction / follow-up note
Licensing specialist observed that 1 staff member did not complete the 40 hour training requirement . The staff member will need to complete the training by due date. Please send a transcript as proof of training and must be received by 1/23/2023
Correction status
Due by January 23, 2023
More details
Report section
PERSONNEL - 12 - Education, Training, and Other Personnel Records I.B., C. and V.A. . (Form OEL-SR-6202, Section 18 Training Requirements, Pages 26-27)
Official code
12-03
Medium concern: Health or food records
Report finding
See Childrens Records Summary for [14] records with incomplete Emergency Medical Release forms. (Section 19.2, number 7)
Inspector notes
Licensing specialist observed that 14 children had incomplete emergency medical release forms in their files. (No Notary stamp) Technical assistance was given due to the importance of emergency medical release in case of a medical emergency occurring while children are in care. This form must be completed and in the child file first day of care for emergency treatment. The program completed the notary process during the inspection.
Correction status
Completed at time of inspection
More details
Report section
RECORD KEEPING - 16 - Childrens Records (Form OEL-SR-6202, Section 19.2 record Keeping/Childrens Files, Pages 46-47)
Official code
16-05
Questions to ask
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
How do you ensure that staff-to-child ratios are consistently maintained throughout the day, especially during transitions or when new staff are being integrated?
Why ask this
Why ask this
Public records from an April 2026 inspection indicate a finding where the required adult-child ratio was not met. This question helps understand the current process for managing staffing levels and ensuring consistent supervision.
Context
The center was required to submit an updated staff roster following this inspection.
Related violations
Finding-specific
What is your process for ensuring a qualified staff member in charge is always present, even when team members are covering at other locations?
Why ask this
Why ask this
An official inspection report from December 2024 noted a time when a qualified staff member in charge was not on the premises. This question helps clarify how the center maintains leadership coverage during daily operations.
Related violations
Finding-specific
Could you explain your current procedures for managing and auditing medication kept on-site to ensure nothing remains past its expiration date?
Why ask this
Why ask this
Public records from a May 2024 inspection report show that expired medication was found on-site. Asking about the current audit process helps parents understand how the center keeps medical supplies current and safe.
Related violations
Finding-specific
What steps does the center take to ensure all required personnel records, such as background screening documentation, are kept complete and easily accessible for review?
Why ask this
Why ask this
An official inspection report from December 2023 noted that certain personnel records were not being maintained or available for review. This question helps clarify how the center manages its administrative documentation today.
Related violations
Finding-specific
How do you track and verify that all staff members are up-to-date with their required annual training and health-related certifications?
Why ask this
Why ask this
Available inspection records show multiple instances across different years regarding incomplete health or food-related documentation for staff. This question helps parents understand the current system for ensuring all staff training and health records remain compliant.