Child care personnel failed to document an accident or incident on the day that it occurred. CCF Handbook, Section 6.4, A (Section 2.1 Health and Safety, Page 3) Health Requirements [SR]
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At time of complaint, Licensing Specialist was made aware that documentation was not completed on the day the accident / incident occurred for the child and teacher listed on the supplemental. Technical assistance provided that childcare personnel must document the accident / incident on the day that it occurred. Resolved at time of inspection as Director had staff document the incident.
Correction status
Completed at time of inspection
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HEALTH REQUIREMENTS - 39 - Accident/ Incident Notification and Documentation
The Child Care Attestation of Good Moral Character was not completed at the time of initial screening or upon change in employers. CCF Handbook, Section 7.4.1, B (Section 2.1 Health and Safety, Page 3) Record Keeping [SR]
Inspector notes
At time of inspection, Counselor observed staff on supplemental had outdated Child Care Attestation of Good Moral Character on file. Technical Assistance provided that the most recent version of the Attestation of Good Moral Character form is the July 2024 version. Once the individual has re-attested to the new version, they will not need to re-attest until a new version is adopted in rule.
Correction status
Due by October 29, 2025
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RECORD KEEPING - 45 - Background Screening Documents
Child care personnel failed to share the accident/incident form with the custodial parent/ legal guardian or the individual authorized to pick up child on the day that the incident occurred. CCF Handbook, Section 6.4, B & D Health Requirements [SR]
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Counselor received a copy of the incident report where Previous Director dated it 08-27-2025. Parent / Guardian signed 08-28-2025. Technical assistance provided that the Accident / Incident report must be shared with the custodial parent / legal guardian or the individual authorized to pick up the child on the day that the incident occurred.
Correction status
Completed at time of inspection
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HEALTH REQUIREMENTS - 39 - Accident/ Incident Notification and Documentation
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
Could you describe the current process for ensuring all staff background screening documents, such as the Attestation of Good Moral Character, are kept up to date?
Why ask this
Why ask this
Public records from an October 2025 inspection show that some staff records were found to have outdated forms on file. This question helps clarify how the center tracks and updates these important documents for all personnel.
Context
The record indicates this was due by October 29, 2025.
Related violations
Finding-specific
What steps have been implemented to ensure that accident or incident reports are documented and shared with parents on the same day they occur?
Why ask this
Why ask this
Available inspection records from 2025 and 2026 show repeated instances where incident documentation or parent notification did not occur on the day of the event. Asking about current procedures helps parents understand how the center ensures timely communication regarding child health and safety.
Related violations
General question
How does the leadership team monitor daily classroom records to ensure that all required documentation is completed before staff leave for the day?
Why ask this
Why ask this
Consistent record-keeping is essential for maintaining clear communication between teachers and families. This question helps parents understand the center's internal oversight practices.
General question
What is the center's policy for communicating with families if a minor incident occurs during the school day?
Why ask this
Why ask this
Understanding the communication flow for routine incidents helps families feel confident about how information is shared. This question clarifies the center's standard approach to keeping parents informed.
General question
How are new staff members trained on the center's administrative requirements and documentation standards?
Why ask this
Why ask this
Staff training is a key component of operational consistency. This question helps parents learn how the center prepares its team to manage daily administrative responsibilities effectively.