Documentation of an accident or incident was insufficient in that it did not include the [signature, date& time by director and staff]. CCF Handbook, Section 6.4, C (Section 2.1 Health and Safety, Page 3) Health Requirements [SR]
Correction / follow-up note
The licensing specialist reviewed all forms for the renewal year and observed that 11 forms were not signed, dated & time with director and staff signatures. Items corrected at the time of inspection as director assure that all signatures were obtained. 6.4 Accident/Incident Notification Documentation must include the name of the affected party, date and time of the occurrence, description of the occurrence, actions taken and by whom, and appropriate signatures of program child care personnel and the custodial parent or legal guardian. Program child care personnel signatures may include the director/childcare personnel that witnessed the incident, who were involved in the inc ... [truncated]
Correction status
Completed at time of inspection
More details
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HEALTH REQUIREMENTS - 39 - Accident/ Incident Notification and Documentation
The facility failed to maintain a current Employee/Contractor Roster for all child care personnel in the Clearinghouse. CCF Handbook, Section 5.1, K Record Keeping [SR]
Report comments
The facility failed to maintain roaster with all staff currently employed. 5 Background Screening 5.1 Initial Screening. The employer/owner/operator must add child care personnel to their Employee/Contractor Roster in the Clearinghouse within 10 days of when the individual has received a child care eligible result and has been hired at the facility. Employer/owner/operator must add an end date for individuals on the Employee/Contractor Roster in the Clearinghouse within 10 days of the employment termination
Correction status
Due by October 3, 2025
More details
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RECORD KEEPING - 45 - Background Screening Documents
Child care personnel failed to document an accident or incident on the day that it occurred. CCF Handbook, Section 6.4, A Health Requirements [SR]
Report comments
The facility failed to document what occurred that day. Documentation was needed because of the severity of the allegations that occurred between two children as the teacher and the director re-directed the children for their behavior. The director took it a step further by reviewing the video footage at the center to assure that nothing occurred. The facility also did not inform the mother of the incident at pick up. An incident report was not written until the following day when the mother returned to the center questioning about something happening. The facility is to complete an all-staff meeting discussing the importance of incident/accident report writing. A copy of the ... [truncated]
Correction status
Due by December 9, 2024
More details
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HEALTH REQUIREMENTS - 39 - Accident/ Incident Notification and Documentation
The personnel/ volunteer (ten hours or more per month) record did not include a CF-FSP 5337 Child Abuse and Neglect Reporting Requirements form signed annually. CCF Handbook, Section 7.4, C Record Keeping [SR]
Correction / follow-up note
Refer to the supplemental for the staff member hired 1-3-24, did not have the required form signed on/before the date of hire. The item was corrected at the time of inspection as the staff member signed the form during onsite routine inspection.
Correction status
Completed at time of inspection
More details
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RECORD KEEPING - 44 - Personnel Records
Official code
44-04
Higher concern: Background screening
Report finding
The Child Care Attestation of Good Moral Character was not completed at the time of initial screening or upon change in employers. CCF Handbook, Section 7.4.1, B
Correction / follow-up note
Refer to the supplemental for the staff member hired 1-3-24, did not have the required form signed on/before the date of hire. The item was corrected at the time of inspection as the staff member signed the form during onsite routine inspection.
Correction status
Completed at time of inspection
More details
Report section
RECORD KEEPING - 45 - Background Screening Documents
The facility did not have documentation to show child care personnel had begun the introductory training within 90 days of employment in the child care industry. CCF Handbook, Section 4.1
Correction / follow-up note
Refer to the supplemental for the staff member who has been in the industry since 4-10-23, did not begin the required DCF training until September 2023. Item corrected at the time of inspection as the staff began the training late. 4.1 Beginning Training Child care personnel including volunteers who work 10 hours or more per month must begin training within 90 days of employment in the child care industry and successfully complete Departments training within 12 months from the date training begins. Training taken prior to employment in the child care industry does not constitute begin training. The begin training timeframes begin at the time of employment in the child care in ... [truncated]
Attendance records did not include the time of each childs arrival and departure. CCF Handbook, Section 7.5 (Section 19.3, number 1) Record Keeping [SR]
Correction / follow-up note
Counselor observed in the 1 year old classroom had 3 children present but arrival time had not been recorded by the teacher. Item corrected at the time of inspection as the staff signed the children in. 7.5 Daily Attendance Daily attendance of children must be taken and recorded accurately by the child care personnel, documenting the time when each child enters and departs the program. ENFORCEMENT
Suggested questions for parents based on recorded violations in inspection reports. If there are not enough source-backed violations, you will see general questions for daycare.
Finding-specific
How does the center ensure that all staff members are properly listed and updated in the state's background screening system?
Why ask this
Why ask this
Public records show an inspection identified a need for more consistent maintenance of the staff roster in the state's background screening clearinghouse.
Related violations
Finding-specific
How does the center track daily attendance to ensure every child is accounted for throughout the day?
Why ask this
Why ask this
Public records from a past inspection indicate a need for more accurate recording of arrival and departure times for children.
Context
A later clean inspection exists for this topic.
Related violations
Finding-specific
Can you walk me through the process for documenting and communicating incidents to parents when they occur?
Why ask this
Why ask this
Available inspection records show multiple instances where documentation of incidents or communication with families regarding those incidents needed improvement.
Related violations
Finding-specific
What steps are taken to ensure that all required staff training is completed and documented on time?
Why ask this
Why ask this
An official inspection report noted a finding regarding the timely documentation of introductory training for new staff members.
Related violations
General question
What is your approach to maintaining organized and complete personnel records for all employees?
Why ask this
Why ask this
Discussing record-keeping practices helps parents understand how the center manages administrative requirements and ensures all staff meet necessary qualifications.